So we looked to industries that were leading unstructured file organization and search experiences best. When we built Papercurve, we knew that using structured ways of organizing files and folders are becoming obsolete. So, what are the most effective ways to organize files? Now add the complexity of team growth on top of the increase in hundreds or hundreds of thousands of documents over time? The result is a tangled web of folders and content that makes finding your information more difficult than ever. Whereas Mike might organize the file using a system outlined more like this:ĭrug > Country > Category > Language Folders and subfolders are difficult to scaleĪlthough neither Patricia or Mike’s filing system are more correct than the other, both of their files are difficult for the other to find. Patricia might organize the new marketing brochure using the following system: When asked to store a new version of a brochure, each team member stored the file quite differently. When we ask different people to organize the same content into a folder structure that makes sense, more often than not, they will arrive at a totally different result. Although a folder and subfolder structure may seem completely logical to you, it will most likely not work as intended for even your closest colleagues. This happens because no two minds think alike. As teams scale, these systems quickly become hard to navigate and break easily over time. Same file, different folderįile organization systems work when one person is responsible for that system. Why? Because organizing files through folders is only intuitive to the person storing them. You try to find the file urgently, rushing through years and years of information only to realize it might take you less time to rewrite the file than try and guess where the file might’ve been stored in the first place. Your manager just asked you for a file your predecessor stored in the previous year’s team folder.
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